AI Governance

Data is the foundation of every digital innovation, but without AI governance this foundation becomes fragile.

Many organizations are currently experiencing Artificial intelligence (AI) fails not because of the technology, but because of a lack of data and process sovereignty. Governance Care from Arvato Systems provides a remedy here: a structured framework with tried-and-tested elements/components that focuses on security, transparency and trust, paving the way for responsible AI initiatives.

With Governance Care, Arvato Systems is introducing a new, comprehensive offering in the field of data and AI governance. The goal: to enable companies to use artificial intelligence and tools such as Microsoft 365 Copilot securely, transparently, and in compliance with regulations.

Governance Care offers much more than traditional data governance consulting; it combines a 360-degree view of security, compliance, data governance, and workplace governance.

The challenges are well-known - and often painfully sppainful:

• Unclear responsibilities lead to shadow IT and project delays.

• Increasing compliance requirements such as GDPR, AI Act or NIS-2 create liability risks.

• Lack of transparency about data flows hinders decisions.

• Overloaded IT departments struggle with tool complexity.

• Scepticism in specialist departments and at the works council blocks innovation.

The use of AI tools such as Microsoft 365 Copilot shows: Without clear AI governance, data risks and damage to trustarise, often in the millions.

At Arvato Systems, we don't see AI governance as an obstructive regulation, but as an enabler for innovation. By merging Security, workplace governance and Data governance a triad is created that makes it possible to address AI governance holistically.

KI governance combines compliance, transparency and productivity in a well thought-out, everyday framework:

• Transparent database: Ffor reliable, trustworthy AI results.

• Safe copilot use: So that AI only uses the content for which access rights exist.

• Protection against data leaks and attacks: Through integrated security and DLP mechanisms.

This is how AI governance is transformed from a mandatory program into a driver of innovation.

Governance Care supports companies with three modular packages depending on their maturity level:

1. Light - Create AI governance foundations

• Analysis of the existing data and governance structure

• Monthly 2-hour workshops on relevant topics

• IntroductionIntroduction of basic responsibilities and processes

2. Premium - Scale AI governance

• supportsupport for setting up an operating model and data catalog

• Establishment of lineage, impact scoring and business glossary

• Maturity level check and pilot project selection

• WWeekly sparrings and KPI monitoring

3. Enterprise - Integrating AI governance sustainably

• Governance Care Enterprise package with extended support and expert knowledge

• Governance Board and strategic control

• Integration in security, risk and compliance structures

• Managed governance service including SOC and SLA in the Purview context

• 24/7 Reporting, change enablement and audit connection

This creates a robust, scalable AI governanceecosystem that integrates departments, IT, data protection and the works council in equal measure.

Governance Care unfolds its impact in several dimensions:

• Safe and scalable AI deployment on structured and unstructured data
• Promoting trust in data protection, works council and management
• Reducing compliance and reputational risks
• Faster value creation thanks to clear responsibilities and traceable processes
• Audit-proof traceability through KPI-based monitoring

Or in short: Digital sovereignty through active governance.

AI can only realize its potential if it is based on a solid governance structure.

Governance Care is not another toolset, but a strategic enablement program that empowers organizations to use AI safely, productively and responsibly.

"Because governance is no longer a nice-to-have, but the basis for trust, innovation and digital sovereignty.".