Microsoft SharePoint Migration with SPOT
Bring your SharePoint environment efficiently and securely to the cloud
The Essentials at a Glance: SharePoint Migration
- Definition: SharePoint migration is the process of transferring data and content from an existing SharePoint environment to a new, often cloud-based platform such as SharePoint Online..
- Challenges: Frequent hurdles are ensuring data quality, the correct transfer of authorizations, and the handling of special formats.
- Advantages: Migration to the cloud enables cost savings, improved collaboration, and flexible scalability.
- Process: The migration process comprises an ACTUAL analysis of the existing data, the creation of a TARGET concept, and the actual implementation of the data transfer.
- Tools: While Microsoft offers a standard tool (SPMT), there are specialized third-party solutions for complex scenarios that automate the process, such as our SPOT tool.
The Future of Your Data Lies in the Cloud
If you want to use Microsoft 365's full potential, a migration to SharePoint Online is a must. However, the transfer of data, authorizations, and structures is complex – every delay and error directly impacts productivity and costs.
With SPOT (SharePoint Online Transformation), you can master this step quickly, securely, and fully automatically.
What Challenges Do Companies Face When Migrating to Sharepoint?
The standard Microsoft SPMT tool covers simple migrations – but it quickly reaches its limits for complex scenarios. Companies often face these hurdles:
- Data quality and consistency must be guaranteed
- Transfer permissions correctly and completely
- clean up old content instead of migrating unstructured
- Process special formats such as PST, CAD or temporary files
- Maintain compliance and regulatory requirements (e.g. GxP)
- Correctly map links with third-party systems such as SAP
Without automation, migration often becomes a time-consuming, error-prone, and cost-intensive project..
We will be happy to provide you with further information on our migration tool.
SPOT - The Automated Solution for Your Sharepoint Migration
Imagine this: On Friday, your old system is running, and on Monday morning, your SharePoint Online environment is live – without a night shift, data loss, or chaos.
This is exactly what SPOT enables:
- Fully automatic planning and execution- no manual effort required
- Determined migration time - without restricting day-to-day business, e.g. at weekends
- Hard changeover - Everything is ready for use on Monday morning
- Intelligent error handling - failed migrations restart automatically
With SPOT and Arvato Systems' expertise, you benefit from a solution that combines technology and consulting. We consider your individual requirements and ensure that your migration to SharePoint Online is smooth and secure.
The following overview shows the migration process with SPOT:
What Functions Does SPOT Have?
- Fully automatic migration without manual intervention
- Centrally controlled, efficient, and error-free
- Saves time and IT resources
- All essential functions are integrated
- Automatic notifications keep everyone involved informed
- Adaptation and optimization of data during migration
- Lossless transfer of all files and metadata
- Intelligent repetition of failed runs
- Purge duplicate or irrelevant content
- Comprehensive validation of source and target
- Transparent documentation of all changes
- Incorrect migrations are automatically corrected
What Are the Advantages of Sharepoint Migration with SPOT?
Optimized migration quality
Integration of seamless processes that ensure higher quality and efficiency during migration.
Transparent migration costs
Clear presentation of the cost structure, enabling precise budget planning and cost control.
Early and continuous communication
Information is provided before and after the migration to ensure transparency and control at all times.
Automated migrations
Fully automated migration processes that run without manual intervention and simplify the entire process.
Problem prevention
Early identification and resolution of potential migration issues to avoid unwanted surprises.
Speed throttling
Regulate and control the migration speed to optimize performance throughout the process.
Frequently Asked Questions About Sharepoint Online Migration with SPOT
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What is a SharePoint migration?
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What are the advantages of a SharePoint Online migration compared to a local on-premises solution?
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How long does a SharePoint Online migration take and how does it work?
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What role does SPOT play in the migration to SharePoint Online?
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How can the quality of the migrated data be ensured?
The use of SPOT ensures data quality through extensive checking and validation processes. SPOT detects duplicate or irrelevant content, optimizes the data structure and ensures that all relevant metadata is migrated completely and correctly. The security check provides additional transparency to detect and rectify errors at an early stage during migration.
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Can SPOT also be used for the migration of non-standardized file formats?
Yes, SPOT is also able to migrate special formats such as PST files, CAD data or temporary files. Its flexibility and automation ensure that all file types and formats are transferred correctly without the need for manual intervention.
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Can third-party solutions and workflows also be replaced during the migration?
We advise on the replacement of third-party solutions and SharePoint workflows with new options in Microsoft 365 and SharePoint Online. These platforms offer a variety of features that can help companies optimize their IT infrastructure and make it more efficient. By integrating these modern solutions, companies can increase their productivity and reduce costs at the same time.
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