Smart management of your Microsoft 365 policies - with the governance solution of our SaaS platform NAVOO®
NAVOO®, Governance for the Digital Workplace
Are you looking for a way to collaborate efficiently as a team? Do you want your sensitive data to be securely managed at all times, both for internal and external collaboration with partners and customers? This requires more than a collaboration platform with video telephony or online document exchange. The management of access rights, team rooms, content and identities - in short, governance for Microsoft 365 - must be guaranteed.
With NAVOO® Governance, you build a strategy for your corporate policies that sustainably supports your employees in the Digital Workplace and does not pose any security risk to your data. At Arvato Systems, we advise you according to your requirements and implement the NAVOO® Governance module in your Digital Workplace in no time at all.
Challenges with governance for Microsoft 365
How do you ensure that your policies apply to your entire IT environment and are implemented by users? It's not possible without support. If only because for many collaboration tools such as Microsoft Teams or SharePoint from the Microsoft 365 platform, there can be no standardized rules for all use cases. Can you set up your governance and compliance policies for the following areas of the Modern Workplace easily and universally?
Defined governance for the lifecycle of your Microsoft Teams and Site Collections from creation to archiving
Standardized policies regarding storage structure, classification, versioning, and sharing of internal and external users for various content types
Defined guidelines for assigning permissions (e.g. for creating new teams or guest users) for all collaboration areas
A uniform qualification of content that applies across all departments and areas
In most cases, this is not feasible; organizations are complex and the requirements of each department and individual use case are too different.
With NAVOO® Governance, a module from our SaaS platform NAVOO®, you succeed in ensuring the security and completeness of your corporate data through efficient and consistent governance and compliance policies. In a predefined context and using best practices templates, NAVOO® Governance supports the collaboration of your teams: secure, structured, and transparent. With NAVOO® Governance, you manage the following areas, among others:
Through easy-to-understand and pragmatically applicable governance and compliance concepts, NAVOO® Governance ensures self-regulating collaboration internally and externally. At the same time, the solution increases user acceptance and the productivity of your employees.
The NAVOO® templates for collaboration within departments, projects, strategic topics and much more offer our customers the optimal starting point for customized use cases.
Don't start from scratch, but provide your employees with the right structures and tools from the beginning to work as efficiently and productively as possible.
NAVOO® Governance Processes at a Glance
The creation of Microsoft Teams and SharePoint Site Collections
Depending on the use case, decide which user groups are allowed to create new Microsoft Teams and/or SharePoint Site Collections via self-service. Define optional approval processes and require your employees to agree to freely definable disclaimers.
The Microsoft Teams and SharePoint Site Collections Process
The regular review, archiving or deletion of content that is no longer in use pays dividends in terms of security and possible legal regulations. On the other hand, you increase user acceptance with increased clarity of connected teams and SharePoint sites and thus quick access to relevant information.
Owner control - professional decision makers
Ensure with NAVOO® Governance that there are always enough technical contacts and decision-makers for a Microsoft Teams or a SharePoint Site Collection. Respond to inactive users or employees who start new tasks in the company.
Team and Site Classification
The more you know about your Microsoft Teams and Site Collections, the more valid decisions you can make about the policies that apply to them. NAVOO® Governance helps you further qualify your collaboration spaces with freely definable metadata.
Engage your teams and site owners to conduct regular audits of your workspaces. Through process audits with NAVOO® Governance, you ensure sustainable and transparent security depending on the use case - for controlling permissions, sensitive data or team classifications.
Permissions and Sharing Settings
NAVOO® Governance allows a global definition and control of permissions for owners, members and guests of a workspace individually according to the use case. Thus, you can store appropriate permissions and settings for sharing content within a department, a project or your knowledge base (intranet).
Guests in the system
Direct collaboration with service providers, partners and customers increases the productivity of your company. With NAVOO® Governance, you ensure that your guests are created as qualified users. Definable process guidelines and the linking of guest users with responsible employees ensure a time-limited and transparent exchange of information.
With NAVOO® Governance, you decide which features you want to make available to the owners of your teams and site collections and whether additional approval steps are required. This can include inviting guest users, creating private channels, increasing storage space, and more.
Quickstart for NAVOO® Governance
Already working with Microsoft 365 tools like Teams and SharePoint? Don't waste any more time and start your smart governance strategy today. We offer you the fastest solution: With the Quickstart option for NAVOO® Governance, we activate the module for you including our best practices templates within one day. After an introduction, you test the solution free of charge and directly in your own environment on your requirements. If you are satisfied and decide to use the module, we will provide you with an offer.
The module can be booked easily and without any obligation to the other modules of the NAVOO® platform. Your advantage: If you later decide to use other NAVOO modules, they can be combined without any problems. NAVOO® is optimally coordinated so that the modules complement each other.
Your Added Value With NAVOO® Governance
You are still unsure whether NAVOO® is worthwhile for your organization? Take a look at our ROI estimate, which we have created for you based on an example use case. Based on a medium requirement level for governance and compliance in the digital workplace, we show you added value and savings potential for various user roles.
Test NAVOO® Governance without obligation with our Quickstart
Send us a request, we will get back to you as soon as possible!