In addition to efficient collaboration, secure handling of documents and information is also essential. You run significant security and data protection risks if you keep the default settings when implementing Microsoft Teams in your IT environment. With Teams, all users have the same access and editing rights to exchanged documents. Even with external access, editing, deleting, or releasing files is unrestricted.
To ensure that your employees can work securely in teams, creating a governance plan is a good idea. Ideally, your governance plan should include individual policies for the following areas:
- Classification of Teams and documents
- Lifecycle of teams (groups) and content
- Rights to create content, folders, and groups
- Naming rules
- Guest access
A challenge for the governance of your IT environment, especially for Teams and SharePoint, is to find a happy medium between freedoms and restrictions. But with a few tips and tricks, there's nothing standing in the way of your structured and consistent governance.
An important step for your governance plan is the company-wide classification of content. At Arvato Systems, we recommend tackling classification early in the project. Use descriptive and understandable terms to achieve high user acceptance. Lifecycle also plays a crucial role in your governance. For example, define the lifetime of guest access to prevent unwanted external access. Learn more about governance challenges with collaboration and communication tools in our virtual communication webinar series. Our speakers will give you exciting tips and advice on how to strategically implement your governance plan for Microsoft Teams and SharePoint.